Virtual Document Safe Storage
Virtual document safe storage is the process of changing physical files into electronic documents for sharing storage and access. It can help reduce the amount of space required for physical documents to be stored and it can also improve security by locking particular parts of a file for specific users. This is particularly beneficial for companies that deal with large quantities of paper. Paper documents are often difficult to track and secure if they do not have a robust security system and administratively heavy checkout procedures, in addition to being more susceptible to theft or destruction in a disaster like fire. Electronic files are simpler to track and less likely to be lost. They are also more resistant to destruction.
When choosing a secure online document system take into consideration how easy it will be for you and your guests to use. Look at the ease of uploading and downloading and consider whether non-technical staff will be able to learn how to use the system. Moreover, make sure to check if the service offers any support and how easily accessible it is.
Who hasn’t lost important files on their personal computer? Although file sharing platforms such as Dropbox and Google Drive are better at backing to files, they aren’t equipped with the ability to organize them into sensible folder structures that are compatible with your company’s needs or industry. An online document system, however, has the power to accomplish this, and even provide audit logs of who has been watching which documents.
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